Vacation Registration & Leave Registration Management
Easy vacation registration in TimeGuru.
Allow TimeGuru to manage your vacation planning, providing employees with a clear overview of earned, spent, and planned vacation days. This system saves time and eases the administrative burden on your HR and payroll departments.
Key features:
- Vacation requests with manager approval.
- Live vacation statistics and documentation.
- Automatic time tracking and calendar integration.
- Easy transfer or payment of remaining vacation days.
- Integrated vacation planning and daily leave overview.
- Option to set up reduced working hours and a 1 to 4-day work week.
Create a system now
TimeGuru is the ideal solution for managing vacation, leave, and time tracking. The system fully supports any time of vacation setup regarding earned, spent and planned vacation days.
You have the option to modify, delete, or add vacation types in order to fit the system perfectly to your company.
All vacation features can also be managed via your mobile device, regardless if you are user, department leader, super user or administrator in TimeGuru.
Benefits of using TimeGuru vacation registration:
- Vacation requests and manager approval via the “My Dashboard” module.
- Continuously updated vacation overview showing earned, spent, remaining, and planned days for each vacation type.
- A shared vacation calendar with options for PDF/print and booking to a personal calendar.
- Comprehensive vacation reports in both days and hours.
- Automatic calculation based on seniority with manual adjustment options.
- Creation of all necessary vacation types (vacation, extra vacation days, senior days, etc.).
- Automatic payout and/or transfer of vacation upon approval.
- Export functionality adapted to leading payroll systems.
Do you want us to show you how easy it is ?
Call +45 71 74 11 15 or email us at info@timeguru.dk.
Read more about TimeGuru vacation management:
- Setup according to the Holiday Act
- Efficient Vacation Planning and Shared Calendar
- Requests and Approvals
- Real-time employee vacation statistics
- Payroll export and Vacation Reports
- Efficient vacation management
- Vacation planning and leave tracking
- Customized handling of extra vacation hours and carryover days
- Automated vacation reports and payroll export
Setup according to the Holiday Act
With TimeGuru, you can set up all the necessary vacation types, whether it be solely national departments or a mix of national and international departments. Vacation types are configured for the entire company, groups, or individuals. This flexibility makes it easy to set up different agreements/contracts within the same system.
Efficient vacation planning and shared calendar
When a vacation request is approved, several actions occur automatically:
- Vacation is booked in the employee’s weekly worksheet and converts to time registration/payroll after being spent.
- The vacation is added to the shared vacation calendar, which can also be printed.
- A booking is sent to the employee’s personal calendar, integrated with systems like Outlook and Google.
Below is an example of a vacation plan:
Note that the vacation plan displays both the vacation type and approval status, and it is also possible to use a department filter.
Requests and approvals
TimeGuru offers several ways to plan vacation:
- Administrators can plan and approve vacations.
- Employees can create vacation requests via the “My Dashboard” feature, which can be approved or denied by department leaders/administrators.
- Vacation time can also be tracked directly in the worksheet for sudden vacation needs.
Real-time employee vacation statistics
Vacation registration is included in always up-to-date statistics. Employees can view their vacation balance documentation, saving administrative resources.
Below is the “Annual leave/vacations” of the Dashboard module, which all employees have access to:
By clicking the “i” icon on the right side of the vacation list, you have access to all information about the vacation types’ earned, rules, and adjustments.
The screenshot displayed above is visible to all users, making it unnecessary to contact the payroll department in case of uncertainty about spent vacation.
Payroll export and vacation reports
TimeGuru provides several administrative vacation reports:
- Administrators and Super Users can access data across the company.
- Department managers can view data for their own departments.
- Integrated payroll export allows selection of data to include in payroll, supporting vacation types and working hours for salaried and hourly employees.
Efficient vacation management
TimeGuru simplifies the vacation management process for both HR and employees. The platform allows easy vacation requests and approvals, with automatic balance updates. It supports seniority-based vacation day calculations and integrates seamlessly with existing calendar and payroll systems.
Vacation planning and leave tracking
Optimize vacation planning and leave tracking with both individual and shared calendars. Employees and managers benefit from a comprehensive overview, reducing the risk of misunderstandings and errors.
Customized handling of extra vacation hours and carryover days
Flexible solutions for managing extra vacation hours and carryover days allow companies to tailor the system to specific needs. Employees can track earned vacation days, request payouts, or transfer days at the end of the year.
Automated vacation reports and payroll export
TimeGuru makes it easy to generate accurate vacation reports and perform payroll exports with ease. Our system allows administrators and super users to retrieve data across the company, while department leaders can access specific data for their own departments. This ensures that all management levels have the necessary information at their disposal. TimeGuru supports automatic payroll export to leading systems, maintaining efficient vacation management.
We are always ready to assist you!
See all guides organized by user role.
Contact us if you want to know more or would like a walkthrough
(see contact details at the bottom of the page).